Event Questionnaire | The Stables In Bloom

Let's Chat About Your Event

Here is our event questionnaire that you can fill out in advance or we will fill this out together during our first planning meeting. Only your name, email and phone are required for us to contact you.

First Name

Last Name

Address

Phone

Preferred Names (for signs & announcements)

Company Name or Organization

Best Method/Time to Contact You

Event Details

Event Name & Title

Event Type (party, shower, corporate event, fundraiser)

Preferred Event Date(s)

Is this date flexible & do you have a back-up date?

Event Start Time

Set up time needed before the event?

Event End Time

Clean up time needed after the event?

Rain / Inclement Weather Plan

Guest Details

Estimated Number of Guests

Minimum & Maximum Guest Count

Age range of guests (adults only, mixed ages, mostly childen?)

Any VIPs or special guests to accommodate?

Any accessibility needs (wheelchair access, seating mobility, highchairs, etc)

Space & Layout Needs

What spaces of the venue will you need or like to have access to?

Preferred room setup (banquet rounds, cocktail standing, U-shaped, etc)

Do you need a stage or presentation area?

Do you need breakout spaces or any additional spaces?

Will you need an area for registration or check-in?

Vendor Information

Name of Event Coordinator or Primary Contact

Name & Number of Caterer

Bar Service Selected or Alcohol Provider / Number of Bartenders Needed?

Name & Number of Photographer

Name & Number for Videographer

Name & Number for DJ or Band

Name & Number for Florist

Name & Number for Bakery

Name & Number for Transportation Company

Any rentals the venue needs to be aware of?

Audio-Visual & Technical Needs

Do you require a sound system or microphone?

Do you require a projector, screen or TV?

Do you require Internet / Wifi needs?

Power needs (for DJ, band, exhibitors, charging stations)?

Will you bring your own audio-visual equipment?

Catering & Bar Information

Will you need catering?

What is the catering style planned (plated, buffet, family style, food stations, etc)?

Meal Selections

Dietary restrictions or Allergies (vegetarian, vegan, gluten free, religious)?

Caterer Meal Count

Do you plan to bring in outside food and beverages?

Alcohol Plan (no alcohol, beer/wine only, full bar, cash bar, open bar, drink tickets)?

Will you have a Signature Drink?

Decor & Design

Event Style & Theme

Color Palette

Floral Style (lush, minimal, wildflower, greenery)?

Personal decor items being brought (signs, candles, arches, etc)?

Candles or open flame requested?

Any hanging decor installations requested?

Do you plan to use special effects or props (uplighting, sparklers, photo booth,etc)?

Any special set up needs from the venue?

When will you be allowed at the venue to decorate?

Timeline & Logistics

Vendor Arrival Times

Coat check or storage needs?

Will you need access to the get ready suite or cabin?

Onsite registration staff or event staff needs?

Any specal photography needs?

Clean up responsibilities?

Exit time for guests?

Will you needs a designated smoking area?

Any venue restrictions you need clarified?

Policies & Special Considerations

Will you be selling tickets or charging admission?

Any additional information or special requestes the venue should be aware of?

Is this a new event or recurring?

Final Details & Notes

Anything unique or non-traditional planned?

Any cultural or religious considerations the venue should know about?

Top 3 priorities for your event?

How did you hear about our venue?

The client and venue agree to fulfill the the event according to the terms and expectations outlined above.

Thanks for submitting!

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